For Charter Schools
* NOTE: This page is in the process of being updated, so content may change throughout the month of October 2019.
This page is intended to provide additional information to North Carolina Charter Schools about the NCEdCloud IAM Service, as there may be additional challenges for these institutions with respect to having sufficient support staff, or in some cases having certain functions outsourced to a management company.
Employee Source Data
While most City and County school districts use LINQ HR or the state provided HRMS system and one of two or three Payroll Systems, Charter Schools tend to use different vendors and outsource much of the work to a management company which uploads it to NC DPI. As this data is the authoritative source for the NCEdCloud IAM Service, data integrity greatly impacts the service's ability to accurately provision (or deprovision) accounts and grant appropriate access to teachers and other Charter School staff. Integration of the IAM Service with Home Base applications (and any other NCEdCloud Target Applications a Charter School choses to add) will require complete and accurate data in order for users to access the applications. (Note: Student Data is uploaded from PowerSchool to the state Operational Data Store (ODS) and is separate from the employee data described here).
The UID System
There is help on the DPI website for adding (or removing) charter school employee records to the UID System, which is the source for most of the IAM Service account data for employees. The link to the information is under Training for the UID System. There is a general overview of the UID System and then under Training Materials there are links to various Training Presentations that would pertain to Charter Schools:
- UID Staff Process for Charter Schools that use LINQ
- UID Staff Process for Acquiring Staff IDs for Non-Payroll staff
If a Charter School uses LINQ (one of the two state payroll systems), employees would likely be added there and the changes pushed to the UID system. If not, the Non-Payroll Staff information describes how these Charter School employees would be added.
Aside from having new employees added (and terminated employees removed), a key piece of employee information the IAM Service uses is email address. This is in addition to general demographic data (e.g. names, addresses, etc.) and budget codes (Object Code and Purpose Code). More information about data requirements for the IAM Service are found in the Source Data Requirements page. However, please make sure email address and other data are being uploaded for ALL your Employees, and not just "certified" employees.
NC DPI's website has information on uploading employee data to the state HRMS system. We have also provided links below, as well as how to view employee data in the IAM Service.
- Information for Charter Schools on Uploading HRMS Data - Including email address (.pdf)
- Information on Viewing Employee Data in the IAM Service (.pdf)