NCEdCloud Badges and Logins for PK-5 Students


The NCEdCloud IAM Service team is excited to offer alternative login methods for younger students of school districts and charter schools to access the NCEdCloud IAM Service. Two options (besides username and password), are currently available:

  • Badges (QR codes) - which replace BOTH Username and Password, and
  • Pictographs - which only replace the password (students must still enter their Username/Student Number at the first NCEdCloud login screen).


Any LEA or Charter School Technology Director or Administrator with an NCEdCloud Privileged Role (LEA Administrator and LEA Data Auditor) can request these alternate login options via the link located to the right.  Note that selection of the alternate login method for your district or charter school can be selected on the request form "by grade" (for grades PK through 5).  (Note: to implement NCEdCloud Badges, student client devices must have cameras.)


Student Badge (QR Code)            Pictograph Selection


Documentation and Resources:

Documentation for K-5 Alternate Login Options  V1.1
Webinar Slides on NCEdCloud Badges and Pictographs for K-5 Students
Badge Printing and Pictograph Resets for Teachers (Slides)
Webinar Recording: NCEdCloud Badges and Pictographs 21-Aug-2019 



When Scanning A Badge I See The Following Error "QR Code Authentication Failed"?

If you see this error, it means that the password contained in the Badge QR Code (badges contain the student's Username/Student Number and their account Password), does not match the CURRENT Password of the account. 

Someone has changed the password since the badge was printed (it may be an older copy of the badge), and therefore you will need to view and print a new badge for the impacted student.  You can do this in NCEdCloud by selecting People, then My Students (QR Code), and check the box next to the student's name.  Then select the QR Code button (at the bottom of the list section) to view the student badge, and print it (either right click or select "Print" from the browser menu).

How Does A Student With Badges Enabled, Login With Username And Password?

If a student (K-5) who is configured to use a Badge to login to NCEdCloud doesn't have it with them, they can enter their Username (Student Number*) at the Username prompt and select "Go".  They will then see the Password screen for NCEdCloud and can enter their password to complete their login.  If they click on the "Scan Student QR Code" Button instead of entering Username, they will need to click on the "Start Over" button and "Ok" to get back to the Username screen.  Then after entering their Student Number and clicking "Go", they will be presented with the Password Screen.

* If the PSU has opted-into using their email address as an Alias ID, then the student could also enter their email address at the username prompt.

Why do some of my students have a difficult time scanning their badges?

*Note: More recent releases of the RapidIdentity Portal software have improved or eliminated this issue. 

QR Codes (Badges) must be "bright" enough for a student device camera to read properly.  Make sure the students aren't shading their badges or tilting them downward when scanning.  Having badges lighted by overhead lighing or an exterior window may help.  Also make sure the badge itself is printed clearly on white paper for the best contrast

Why won't my iPad 2 devices work/login with NCEdCloud Badges? (Apple iOS Limitation)

NOTE: This is only for iPad2 devices.  The short answer is that iPad 2s cannot run the required version of iOS to allow access to the camera for scanning the badges.  Logging into NCEdCloud with student Badges requires that Apple iOS (mobile) devices be able to access the device camera through Safari (the apple browser) to scan a student's badge.  We have recently found out that Safari cannot "capture" the device camera on versions of iOS prior to 11.x.  The last version of iOS released for the iPad 2 was 9.3.5.  Therefore, iPad 2 devices cannot be used for Badge (QR Code) logins to NCEdCloud.  To the best of our knowledge, an Apple mobile device (iPhone, iPad) must be running an 11.x or higher version of iOS.