Viewing Your Students
Viewing and Issuing Your Students' Account Information
This information is shown in the video described in the block to the right. To actually perform this function, click on the Applications drop down, and then People, and select My Student, along the left side.
You will then see a list of students that are enrolled in classes where you've been designated as the Primary Teacher.
To make any changes to a student's account (or multiple accounts), you'll need to select their record by either clicking the checkbox at the left of each record or the checkbox at the top of the list (next to Default Password) to select ALL students. Then you'll see options to Change Password or Export (to print a list of your students). You can also click on the Details button to the far right to see more information on a student.
FAQs
The ability to see the "My Students" tab in the Rapid Identity Portal under Profiles view, is based on whether the employee who logs into the IAM Service has one of the designated "Teacher Job Codes". Job Codes are setup by the NCDPI and are assigned to an employee through their payroll system and stored in the UID system. Below are the job codes (sometimes referred to as object codes), that allow an employee to see the My Students tab. An employee with this tab would be able to use it to help reset passwords for any of their students that are assigned to them (typically as the primary teacher for a class) within PowerSchool.
Job Codes:
121 Teacher
122 Interim Teacher
123 JROTC Teacher
124 Foreign Exchange (VIF)
125 New Teacher Orientation
126 Extended Contracts
127 Master Teacher
128 Re-Employed Retired
131 Instructional Support I
132 Instructional Support II
134 Teacher Mentor
135 Instructional Facilitator
142 Teacher Assistant NCLB
162 Substitute Teacher Regular - Teacher Absence
164 Substitute Teacher - Full Time Certified
There is a “My Students for Non-teachers” exception role in the IAM Service that can optionally be requested by employees that don't have one of the above job codes but do have students assigned to them. When granted, this role allows employees who are teaching classes but do not fall within the previous job codes, to see their assigned students via the "My Students for Non-teachers" tab in the IAM service. This role must be requested each school year, as it will expire on June 30th of the school year in which it is granted.
To request this role, the employee would do the following after logging into my.ncedcloud.org:
Workflow tab on left -> Requests tab across the top -> Check "My Students for non-Teachers" box -> click "Submit Request" button
The approval request would then go to an employee in your LEA/Charter School with the LEA Administrator role.
For primary student accounts (grades PK-5), PSUs will always need to directly distribute the student account usernames (student number or Alias ID) and passwords - either default passwords or reset/changed passwords (see the Teachers page). There is no claim account process (or challenge questions) for primary students. PSUs also have the option to use NCEdCloud Badges (QR Codes) or pictographs for primary students.
For secondary student accounts (grade 6 and higher), PSUs may optionally choose to have those students claim their own accounts, or may directly distribute the student usernames and default passwords the same as primary students. To claim their account, a secondary student will need their pupil number, grade, birthday in YYYYMMDD format, and PSU (LEA) code. To complete the account claiming process (or at the first login if usernames and passwords are provided to the students), a secondary student will need to answer at least 5 challenge response questions. (See: Student Account Claiming ). Note: Student Badges and pictographs are not an option for secondary students.
* Also note that RapidIdentity Portal "operations" (e.g. change passwords), cannot be performed on a mix of Primary and Secondary students, as different password policies apply to each set of accounts.
Changing Student Passwords
If a teacher needs to change a student's password, they will follow the same steps as above and then click on the "Change Password" button at the bottom of the screen.
In the Change Password box you will enter the New Password and then in the box below it, verify the new password. At this point you can either click Save and tell them the password to use going forward, or if you want to require that they change their password to something only they know, check the box for "User must change password at next login". This will force them to enter a new password once they login. Then click on Save and note any confirmation messages.
Student passwords can be changed or reset by the student, their teachers, and by anyone with an LEA Administrator, Help Desk, or Student Help Desk role. (See the Teachers page for how to change passwords within the My Students view).
Employee passwords can be changed or reset by the employee, or anyone with the LEA Administrator or Help Desk role. Staff with a Student Help Desk role do not have access to staff accounts.
Additionally, staff with "School" Help Desk roles can only change passwords for users in the same school (students and/or staff).